Organizations: Manage Every Team and League From One Place

If you run more than one team or league — a rink, a club, a tournament host — managing each one separately gets old fast. You sign in and out, you re-share documents, you message every group one at a time. Organizations fix that. An Organization is a single layer that sits above your teams and leagues, so you can manage all of them, see everyone in them, and reach everyone in them from one place.

This is a web feature. There is no Organization screen in the mobile app — you set up and run an Organization from the Rosterlytic web app at your computer. The people on your linked teams and leagues still use the mobile app exactly as before; they just experience the results of your Organization (shared premium, broadcasts arriving in their chat, your staff access on their teams).

Organizations are available on the Organization plan. See the subscription and pricing guide for how the tiers compare.

What an Organization is

Think of an Organization as the parent container for your sports operation. Underneath it you link the teams and leagues you already run. Once they're linked:

• Your Organization staff get elevated access on every linked team and league — commissioner-level on leagues, captain-level on teams — without joining each one individually.
• You can see every player across every linked team in one roster.
• You can message any combination of those teams and leagues at once.
• One Organization subscription covers all of them. No separate purchase per team or league.

An Organization has a name. That's it — there's no separate logo or description to set up. The work is in what you link to it and who you add.

Creating an Organization and linking teams and leagues

You create an Organization from the Organizations entry in the web app sidebar. Open that page, choose Create, and give your Organization a name. Whoever creates it becomes the Owner automatically.

Linking existing leagues

On your Organization's page, find the linked-leagues section and choose Link a league. The picker shows leagues you commission that aren't already attached to another Organization. To link a league you need to be both the league's original commissioner and an Owner or Admin of the Organization.

If a league is already linked to a different Organization, unlink it there first — Rosterlytic won't silently move it. You can also link a league to your Organization at the moment you create the league.

Linking existing teams

The linked-teams section works the same way: choose Link a team and pick from teams you created. To link a team you need to be the team's original creator and a member of the Organization in any role.

A team or league can belong to only one Organization at a time. Once linked, you'll see it listed on the Organization page, and your staff access flows through immediately.

The three roles: Owner, Admin, Coordinator

An Organization has exactly three roles — Owner, Admin, and Coordinator. There is no "member" role. Everyone you add holds one of these three.

All three roles get the elevated access that makes an Organization useful: commissioner-level access on every linked league (stats, schedule, teams, fees, chat, brackets) and captain-level access on every linked team (roster, schedule, stats). The roles differ in how much they can change about the Organization itself.

• Owner — Full control. Owners can do everything: invite people (including other Owners), change roles, remove members, unlink teams and leagues, and delete the Organization. The person who creates the Organization starts as the Owner, and an Organization must always have at least one.
• Admin — Day-to-day management. Admins can invite Coordinators and Admins, revoke pending invites, and link teams and leagues. Admins cannot change roles, remove members, unlink, or delete the Organization.
• Coordinator — Hands-on help. Coordinators get the same elevated access on every linked team and league, and can link a team and create a team for the Organization. They cannot invite people, change roles, or unlink anything.

One thing to know about team chat: holding an Organization role does not automatically put you in a linked team's chat or polls. Everything else on a team — roster, schedule, stats, files — flows through from your Organization role, but to take part in a specific team's chat you need to actually be a member of that team.

Inviting people

Owners and Admins invite people from the Members section of the Organization page. An invite is a one-time link tied to a specific email address, good for 14 days. Rosterlytic doesn't send the email for you — you copy the invite link and send it however you like. The recipient opens the link, signs in (or signs up) with the same email address the invite was sent to, and accepts. That adds them to your Organization at the role you chose.

Owners can also change someone's role or remove them later from the same Members section. Any member can leave an Organization on their own — except the last Owner, who must hand off ownership or delete the Organization first.

The org-wide player roster

Open your Organization's page and you'll see a Players in this organization card. It lists every player on every team linked to the Organization, in one flat table — no need to open each team one at a time. This view is for Owners, Admins, and Coordinators.

Each row shows the player's name, jersey number, role, the team they're on, and the sport. If a player's team plays in a linked league, that league shows on the row too. An icon next to each player tells you what kind of player they are — a linked Rosterlytic account, a guardian-managed child profile (see the guardian and managed children guide), or a roster-only entry with no account attached.

Two filters sit above the table:

• By team — narrow the list to a single linked team.
• By league — show only players on teams that play in a particular linked league.

The filters combine, so you can drill from "everyone" down to "the players on teams in our Tuesday-night league" in two clicks. Only teams linked to your Organization appear here — a team that isn't linked stays invisible even if its players happen to play in one of your leagues.

Organization broadcast messaging

The Broadcast card on your Organization's page lets you write one message and send it to many teams and leagues at once. Owners, Admins, and Coordinators can send broadcasts.

Write an optional title and a message body, then tick the teams and leagues you want to reach — any combination of linked teams and linked leagues, together, in a single send. Both pickers have All and None shortcuts, and a confirmation step shows you how many teams and leagues you're about to message before it goes out.

When you send, the message posts into the chat of every team and league you selected, and push notifications fan out automatically to every member of those teams and leagues. People don't need to do anything special to receive a broadcast — it simply arrives in the chat they already use, on the mobile app, with a notification. A broadcast sent to a league shows up there as a league announcement; a broadcast sent to a team shows up as a regular chat message.

A few practical limits:

• You must select at least one team or league.
• The message body can be up to 4,000 characters; the optional title up to 200.
• There's no bulk undo. If you need to remove a broadcast, delete the individual messages from each chat the normal way.

Your Organization page also keeps a Recent broadcasts list of your latest sends, so you have a record of what went out and where.

Organization-level Files & Links

An Organization has its own Files & Links area, separate from any single team or league. Use it for documents and links that apply across your whole operation — a season calendar, a code of conduct, a registration form, a shared Drive folder.

You can attach two kinds of items: files you upload (PDFs, images, spreadsheets) and links to any external web address. Owners and Admins can add and remove Organization files and links; Coordinators and other members can view and open them but not add. Every member of the Organization can see what's there.

This works the same way as Files & Links on a team or league — for the full picture of file types, size limits, and who can manage attachments, see the files and links guide.

One subscription covers everything

This is the part that makes an Organization pay for itself. With an Organization plan, one subscription covers every team and every league linked to the Organization — and everyone on them.

You don't buy premium for each team and each league separately. Link them to an Organization that has the Organization plan, and premium features flow down to all of them automatically, for every player and staff member on those teams and leagues. Add a new team to the Organization later and it's covered too, the moment you link it.

Your Organization page shows an Organization Plan card that tells you the current status and, if you're not on the Organization plan yet, links straight to billing.

How mobile fits in

To be clear, because it matters for how you set this up: Organizations are a web-only feature. There is no Organization screen, no broadcast composer, and no org-wide roster in the mobile app. You do all Organization setup and management from the Rosterlytic web app.

Mobile users are on the receiving end. They keep using the app for their teams and leagues exactly as before — and behind the scenes they get the shared premium, the broadcasts landing in their chat, and the staff access your Organization roles provide.

If hockey is your sport and you organize pickup or shinny play rather than fixed teams, also look at the hockey groups guide. And if you manage youth teams and want to keep individual stats visible only to coaching staff, see the staff roles and private stats guide.

Getting started

1. Open the Rosterlytic web app and choose Organizations in the sidebar.
2. Choose Create and name your Organization.
3. Link the leagues and teams you already run.
4. Invite your Admins and Coordinators by email.
5. Send your first broadcast or browse the org-wide roster.

From there, every team and league you link is managed, messaged, and covered from one page. Download Rosterlytic to get your teams and leagues going, and visit the features page to see everything that's included.