Files & Links: Share Documents and Resources With Your Group

Every team needs a place to keep the shared stuff — the waiver everyone signs, the practice schedule, the roster PDF, the link to the photo album. Without one, those files end up scattered across group chats, emails, and someone's phone. Files & Links is the answer: a single shared space, attached right to your team, league, organization, or hockey group, where the resources everyone needs actually live.

It's available on every plan, free, with nothing to set up.

What Files & Links is

Files & Links is a shared area that comes built into every team, league, organization, and hockey group in Rosterlytic. Open it and you'll see a simple list of items that staff have added for the group. Tap any item to open it.

There are two kinds of item you can add:

• A file — an actual document you upload from your device. Roster PDFs, signed waivers, schedules, spreadsheets, or images all work. The file is stored privately and only people in your group can open it.
• A link — a saved title plus a web address. Use this for anything that already lives somewhere else: a Google Drive folder, a Dropbox share, a registration page, a schedule website. Nothing is uploaded; Rosterlytic just keeps the link handy.

The list mixes both kinds together, so the practice plan PDF and the link to the league rulebook sit side by side.

Who can do what

Files & Links keeps things simple with three clear permissions:

• View and open — any member of the team, league, organization, or hockey group can see the list and open every item in it. No special role needed.
• Add — only staff can add files or links. For a team that's a captain, coach, or manager; for a league it's the commissioner; for an organization it's an owner or admin; for a hockey group it's the group's owner or admin.
• Delete — staff can delete any item. In addition, whoever originally uploaded a particular item can delete that item, even if they aren't staff.

If you're a member without a staff role, you'll see the full list and can open everything — you just won't see an "Add" button. When the list is empty, non-staff members see a note that staff can add files and links there.

Supported file types and size

When you upload a file, Rosterlytic accepts these formats:

• Documents — PDF, CSV, TXT
• Spreadsheets — XLSX, XLS
• Images — JPEG, PNG, WebP, HEIC

Word documents (.doc and .docx) are not supported — if you try to upload one, the upload will be rejected. If you have a Word document to share, save or export it as a PDF first, then upload that. PDFs open cleanly on every device, so they're the better choice for sharing anyway.

Each file can be up to 25 MB. That's plenty for a roster, a waiver packet, a season schedule, or a batch of photos. If a file is larger than that, it's usually a photo set or a video — in that case, upload it to a service like Google Drive or Dropbox and add a link to it instead.

Adding a file or link

The steps are the same idea on both mobile and web; only the button styling differs.

To add a file, choose the file option, pick a document from your device, give it a clear title (this is what everyone sees in the list), and confirm. The file uploads and appears in the list.

To add a link, choose the link option, type or paste the web address, and give it a title. If you type a bare domain without https://, Rosterlytic adds it for you.

A good title goes a long way — "Fall 2026 Practice Schedule" tells everyone what they're tapping; "schedule.pdf" doesn't.

Deleting an item

To remove an item, open it (or its menu) and choose delete. On web you'll get a quick confirmation prompt first. Remember the rule: staff can delete anything, and the original uploader can always delete their own item. Once it's gone, it's gone — so double-check before confirming.

Where to find Files & Links

Files & Links works on both mobile and web, with full upload, add-link, and delete on each. The only exception is organization-level Files & Links, which is web only — there's no organization screen in the mobile app yet, so manage an organization's files from the web dashboard.

In the mobile app, look for the Files & Links screen here:

• Team — from your team's roster screen
• League — from the league detail screen
• Hockey group — from the group's detail screen, under the Settings tab

Tap the Add button to add a file or link, tap a row to open an item, and press and hold a row for the open and delete options.

On the web dashboard, look for the Files & Links card here:

• Team — on the team dashboard page
• League — on the league dashboard page
• Organization — on the organization detail page
• Hockey group — on the hockey group's settings page

The card has separate File and Link buttons for staff, and each row has an open or download action plus a delete action.

A few practical notes

• Files are private. Uploaded files live in a private store and can only be opened by members of that specific group. When someone opens a file, Rosterlytic generates a short-lived secure link behind the scenes — there's no public URL anyone could stumble onto.
• Titles can be up to 200 characters, so a descriptive name is fine.
• Each group has its own Files & Links. A team's files are separate from its league's files, which are separate from the organization's files. Put each document where the people who need it will look.
• It's free on every tier — Free, Team, League, and Organization plans all include Files & Links with no limits beyond the per-file size.

Good things to keep here

• Signed waivers and registration forms
• Practice and game schedules
• Roster sheets and contact lists
• Field or rink directions and parking info
• League rulebooks and code-of-conduct documents
• A link to the shared photo album or team store

Where this fits with the rest of v2.3

Files & Links shows up across the structures introduced and expanded in v2.3. If you're new to those, these guides go deeper:

• Organizations — how organizations link teams and leagues together, and who counts as staff there
• Hockey groups — what hockey groups are and how to run one
• Staff roles and private stats — who counts as staff, and how to keep individual stats limited to coaching staff
• Guardian-managed children — managing a child's account as a parent or guardian

Getting started

1. Open Rosterlytic and go to your team, league, organization, or hockey group
2. Find the Files & Links section (see the locations above)
3. If you're staff, tap Add and upload your first file or save a link
4. Everyone in the group can now open it — no further setup needed

Files & Links is included free on every plan. Download Rosterlytic to get started, and visit our features page to see everything that's included.