Guardian-Managed Children: One Account for All Your Kids

If you have more than one child playing, you've probably hit the same wall: each kid seems to need their own signup, their own login, their own everything. That's a lot of accounts to juggle for one parent. Rosterlytic's guardian-managed children feature fixes that. You manage every child you're responsible for from your own account — no separate signup per kid — and you connect each child to their team with a single link. This feature is free on every tier.

The problem it solves

Kids' sports teams are built around the kids, but the people doing the logging in are the parents. When two of your children play on different teams, the old way meant creating and remembering two sets of credentials, switching back and forth, and never seeing both kids in one place.

With managed children, your account is the hub. You add each child as a "managed child" — a profile that belongs to you — and from there you can link them to whatever teams they play on. One login, all your kids, everything in one app.

Adding the children you manage

You set up your managed children in User Settings.

1. Open Settings and go to your User Settings.
2. Find the Managed Children card.
3. Tap to open the list, then add a child.
4. Enter the child's name (2–60 characters). That's the only required field.

There's no limit on how many children you can add, and you can edit or remove any of them later from the same screen. Each managed child belongs only to you — no one else can see or change your children's profiles.

Birth date is web-only

There's one difference worth knowing between the app and the website. The website lets you add an optional birth date for each child. The mobile app does not — it never asks for, shows, or stores a birth date.

This is intentional. Keeping dates of birth for minors off the phone app means the app simply never handles that information. If you add a child in the app, their profile has no birth date. If you'd rather record one, add or edit that child on the web at /settings/managed-children. Everything else about a managed child works the same on both.

Connecting a child to their team: the claim link

Adding a child to your account is step one. Step two is linking that child to the actual spot on their team's roster — so their games, attendance, and stats all flow to you. That happens through a claim link.

A claim link is a one-time URL that connects a roster spot to a parent's account. Here's the full flow.

Step 1 — A captain, coach, or manager generates the link (in the app)

Many rosters include "ghost players" — a roster spot created for a player who hasn't joined Rosterlytic yet. A team's captain, coach, or manager can turn one of those spots into a claim link:

1. On the team roster, they tap the player.
2. On the Edit Player screen, they tap Generate Guardian Claim Link.
3. The app produces a copyable link and shows when it expires.

The link is good for 7 days from the moment it's generated, and it can only be used once. The captain copies it and sends it to the parent — by text, email, or however the team communicates.

Step 2 — The parent opens the link (on the web)

The parent opens the claim link in a web browser. Before signing in — before doing anything — they see a quick preview confirming which player and which team the link is for. This anonymous preview means you can tell at a glance that the link is legitimate and points to the right child.

From there, the parent signs in (or creates an account if they don't have one — the link carries through so you land right back here afterward).

Step 3 — The parent picks the child and redeems the link

Once signed in, the parent sees their list of managed children and chooses the one this roster spot belongs to. If the child isn't added yet, there's an inline form to add a new child right there — name, plus the optional birth date.

Tap to claim, and the roster spot is linked to that child under your account. You'll get a confirmation pointing you to your Managed Children settings, where the newly linked child now appears.

To recap which side does what: the captain, coach, or manager generates the link in the mobile app, and the parent redeems it on the web. They're two halves of one handoff.

If a link doesn't work

A claim link stops working once it's been used or once 7 days have passed. If a parent opens an expired or already-used link, the page simply says it isn't valid — no error, no leaked details. Just ask the team's captain, coach, or manager to generate a fresh one.

Your stats are always safe

A fair question any parent will ask: if my child already has a season of stats on that roster spot, do I lose them when I claim it?

No. All stat and game history is preserved. Linking a child to a roster spot doesn't create a new player or copy anything — it simply marks the existing spot as belonging to your managed child. Every game, every attendance record, and every stat that was already there stays exactly where it is.

The same is true in reverse. If you ever unlink a child from a roster spot, the spot stays on the team with all of its history intact — it just goes back to being an unclaimed ghost player. And if you delete a managed child's profile entirely, any roster spots they were linked to stay on their teams and keep every stat. There is never a moment where claiming, unlinking, or removing a child wipes or merges history. Your child's record is theirs to keep.

Adding a phone number so staff can reach you

Your own profile has an optional phone number field. It's not required, but it's worth filling in. When you're the parent managing a child's roster spot, the team's captain or coach may need to reach the adult behind the account — about a schedule change, a missed game, or a question about the player. A phone number on your profile keeps that line open. You can add or update it from your User Settings at any time.

Related guides

Managed children connect to several other parts of Rosterlytic:

• For larger clubs running many teams, see the organizations guide.
• For player-based hockey play groups, see the hockey groups guide.
• To understand who on a team can generate claim links and what they can see, see the staff roles and private stats guide.
• For sharing team documents and links, see the files and links guide.

Getting started

1. Download Rosterlytic and open your User Settings.
2. Open the Managed Children card and add each child you manage.
3. When a captain, coach, or manager sends you a claim link, open it on the web and link the matching child.
4. Add a phone number to your profile so team staff can reach you.

That's the whole feature — one account, every child, full history kept, free on every tier. Visit our features page to see what else Rosterlytic includes.